Time Card Calculator

Enter each day's shifts to get regular, overtime, and double-time hours — plus an estimated gross pay. Overtime rules vary by location, employment status, and agreement; set your own thresholds below rather than relying on a built-in default.

7

Pay Period (optional)

Period start

Period end

Employee name (optional)

Include payment information

Weekly Time Card

Add one or more shifts per day. Leave a day blank if not worked. A shift where the end time is earlier than the start time is treated as crossing midnight.

Monday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Tuesday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Wednesday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Thursday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Friday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Saturday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Sunday

Start

End

Break (min)

Rate

Custom pay multiplier (e.g. 2 = double, 1.5 = time-and-a-half)

Overtime Rules

Overtime thresholds and multipliers vary by location, employment classification, and agreement. Set the values that apply to your situation — this calculator does not assume or determine what is legally owed.

"No auto overtime" means hours aren't automatically classified as OT/DT by a threshold — but you can still force any individual shift to Overtime or Double-time using that shift's Rate dropdown, and the multipliers below apply to it.

Daily overtime after

hrs

1 16

Please enter a valid value

Daily double-time after (0 = off)

hrs

Off 20

Please enter a valid value

Weekly overtime after

hrs

20 60

Please enter a valid value

Overtime multiplier

×

1× 3×

Please enter a valid value

Double-time multiplier

×

1× 4×

Please enter a valid value

Rounding

Round each shift's worked time to nearest

Rounding changes the calculated hours and may not reflect a specific workplace's payroll policy.

Currency

Hourly rate

$

Please enter a valid value

Time Card Summary

Daily Breakdown

Day	Regular	OT	DT	Total
Monday	0.00	0.00	0.00	0.00
Tuesday	0.00	0.00	0.00	0.00
Wednesday	0.00	0.00	0.00	0.00
Thursday	0.00	0.00	0.00	0.00
Friday	0.00	0.00	0.00	0.00
Saturday	0.00	0.00	0.00	0.00
Sunday	0.00	0.00	0.00	0.00

Regular hours

0.00

Overtime hours

0.00

Double-time hours

0.00

Custom-rate hours

0.00

Total hours

0.00

Estimated Pay

Regular pay

$0.00

Overtime pay

$0.00

Double-time pay

$0.00

Custom-rate pay

$0.00

Estimated gross pay

$0.00

"Gross pay" here is hours × rate only — no tax withholding is calculated. Use the Salary & Paycheck Calculator for take-home pay.

Worked Example

Monday through Thursday, 9:00 AM to 5:30 PM with a 30-minute unpaid break — 8 hours each day. On Friday the same shift runs until 8:00 PM instead — 10.50 hours. With a 40-hour weekly overtime threshold and a 1.5× multiplier:

Total hours for the week: 42.50
Regular hours: 40.00
Overtime hours: 2.50
At a $25.00/hr rate, estimated gross pay for the week is $1,093.75 ($1,000.00 regular + $93.75 overtime).

Overnight shift example

A shift starting at 10:00 PM and ending at 6:00 AM the next morning, with a 30-minute unpaid break, comes out to 7.50 hours — the calculator treats the 6:00 AM end time as the following day rather than producing a negative duration.

Minutes to Decimal Hours

Payroll systems generally use decimal hours (e.g. 7.75) rather than hours and minutes (7 hr 45 min). To convert, divide the minutes by 60:

Minutes	Decimal Hours
5	0.08
10	0.17
15	0.25
20	0.33
30	0.50
45	0.75

How to Calculate Hours and Overtime From a Time Card

Step-by-step method to turn daily start/end times into regular, overtime, and double-time hours.

1. Enter each day's shifts: Enter a start time, end time, and unpaid break for each shift worked. Add more than one shift per day for split shifts.
2. Set overtime rules: Choose a daily or weekly overtime threshold and multipliers that match your situation.
3. Review the breakdown: Check the daily and weekly totals for regular, overtime, and double-time hours.
4. Add an hourly rate: Enter an hourly rate to see an estimated gross pay for the period.

How This Calculator Works

Hours worked = End time − Start time − Unpaid break, added up across every shift entered for that day. Add more than one shift per day for split shifts.
Overnight shifts are detected automatically — if the end time is earlier than the start time and "Allow overnight shifts" is on, the shift is treated as ending the next calendar day.
Overtime and double-time use whichever threshold mode you pick — daily or weekly — and the multipliers you set. Nothing is hardcoded to one country's rules.
Daily and weekly thresholds never overlap. Picking "Daily threshold" classifies each day's hours on its own; picking "Weekly threshold" classifies overtime from the week's total instead. Only the fields for the active mode are shown.
Estimated gross pay = (Regular hours × rate) + (Overtime hours × rate × OT multiplier) + (Double-time hours × rate × DT multiplier) + any custom-rate days.

Minutes to Decimal Hours

Payroll systems generally use decimal hours (e.g. 7.75) rather than hours and minutes (7 hr 45 min). To convert, divide the minutes by 60:

Minutes	Decimal Hours
5	0.08
10	0.17
15	0.25
20	0.33
30	0.50
45	0.75

Time Card vs. Timesheet

A time card traditionally records exact clock-in and clock-out times for each shift, which is what this calculator works from. A timesheet more often records total hours per task or project without individual clock times. The two terms are frequently used interchangeably, and this calculator can serve either purpose since the daily and weekly totals are the same either way.

What This Calculator Does (and Doesn't Do)

✅ Does: Calculate regular, overtime, and double-time hours from shift start/end/break times, with a configurable daily-or-weekly threshold and multipliers.
✅ Does: Handle overnight shifts, split shifts, time rounding, and per-day rate overrides.
✅ Does: Estimate gross pay (hours × rate) for the period entered — optionally, since payment information can be hidden entirely.
❌ Does not: Apply a specific country, state, or region's overtime law automatically — you choose daily or weekly and set the thresholds.
❌ Does not: Calculate tax withholding or net/take-home pay.
❌ Does not: Store or upload any timecard data — nothing is saved between visits.

Frequently Asked Questions

Q: How do I calculate hours worked from a time card?

Subtract the start time from the end time, then subtract any unpaid break. If the shift crosses midnight, the end time is treated as belonging to the next day rather than producing a negative number.

Q: How do I convert minutes to decimal hours?

Divide the minutes by 60. For example, 45 minutes is 45 ÷ 60 = 0.75 hours, so 7 hours 45 minutes becomes 7.75 hours. This calculator can display either format.

Q: How does this calculator handle overnight shifts?

If the end time is earlier than the start time and "Allow overnight shifts" is enabled, the shift is treated as ending the following day. For example, 10:00 PM to 6:00 AM is calculated as 8 hours, not a negative duration.

Q: How is overtime calculated?

You set your own daily and/or weekly overtime thresholds and multipliers, and the calculator applies them to the hours entered. Overtime rules vary by location, employment classification, industry, and agreement, so this tool does not assume or determine what is legally owed — it applies exactly the thresholds you configure.

Q: Can I set both a daily and a weekly overtime rule?

This calculator applies one rule at a time: pick "Daily threshold" to classify overtime/double-time within each day, or "Weekly threshold" to classify overtime from total hours across the week. Only the relevant threshold fields are shown for the mode you pick, so the two never overlap or double-count.

Q: Can I deduct unpaid breaks?

Yes. Each shift has its own break field, entered in minutes, which is subtracted from that shift's worked time before it is added to the day's total.

Q: Can I add more than one shift in a day?

Yes. Click "+ Add shift" under any day to add a split shift (for example, a morning shift and an afternoon shift), and the hours from all shifts that day are added together.

Q: What does time rounding do?

Rounding adjusts each day's total worked time to the nearest 5, 6, 10, or 15 minutes. This changes the calculated hours and may not reflect a specific workplace's payroll policy, so use it only if you know that policy applies to you.

Q: Is the estimated gross pay my take-home pay?

No. Estimated gross pay is simply hours worked × hourly rate (with overtime/double-time multipliers applied) — it does not subtract taxes or other withholdings. Use the Salary & Paycheck Calculator for an estimate of take-home pay.

Q: Can I save my timecard?

Not in the browser — this calculator does not store any data. Use Print / Save PDF or Download CSV to keep a copy of a completed timecard.

Q: Can I hide the pay figures and just see hours?

Yes. Uncheck "Include payment information" near the top of the form to hide the hourly rate, OT/DT multipliers, and the Estimated Pay panel — the hours breakdown and totals stay visible either way.

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